Free packing slip generator

How to use the packing slip generator

1. 1Enter your business details, add your logo if you like, and type the customer name and delivery address.
2. 2Fill in the order number, order date, ship date and shipping method. Add a tracking number if you have one.
3. 3Add each item with its SKU, description, the quantity ordered and the quantity going in this box. Lines with fewer shipped than ordered are marked back-ordered automatically.
4. 4Write a short note, for example how to return an item or when back-ordered items will follow.
5. 5Click "Save as PDF or print", then print the slip and put it in the parcel.

What a packing slip is for

A packing slip, also called a packing list or delivery note, goes inside the parcel and lists what was packed. The customer uses it to check that everything arrived. Your packer uses it as a checklist, and if something goes missing it shows what left your warehouse.

It is different from an invoice. An invoice asks for payment and shows prices and tax; a packing slip shows only items and quantities. That is why this generator has no price fields. It also means the slip is safe to send with gift orders, where the recipient should not see what was paid.

Partial shipments and back-orders

When you cannot ship a whole order at once, send what you have and say clearly what is still to come. For each line, enter the quantity ordered and the quantity in this box. The difference is shown as back-ordered on the slip, with a total for the shipment, so the customer does not think items are missing.

When the rest ships, make a second slip for the same order number with the remaining quantities. Keep both so you can answer any "where is the rest of my order" questions quickly.

Back-ordered = Quantity ordered − Quantity shipped Units in this box = Σ Quantity shipped

What to put on a packing slip

A useful slip has your business name and contact details, the delivery name and address, the order number and dates, the shipping method, and one line per item with a SKU or product code. SKUs make picking and returns faster because two similar products are never confused.

Use the note for return instructions: the time limit, the address or how to request a return label, and the order number to quote. Return rules differ between countries, so state your own policy and check the consumer rules where your customers live.

Shipping abroad

For international parcels, customs usually needs a commercial invoice or a customs declaration showing values, not just a packing slip. Many carriers ask you to attach those outside the parcel in a document pouch. Check your carrier's requirements for each destination. A packing slip inside the box is still useful for the customer.

Example packing slip

An online shop packs order 1042. One product has run short, so only part of it ships today.

The customer sees that 4 of 6 units are in the box and that 2 packs of tea will follow in a separate shipment.

Frequently asked questions