Which document do you need?
A quote comes first: it tells a customer what a job will cost before they agree to it. Once the work is done or the goods are sent, an invoice asks for payment and sets the due date. A receipt confirms that payment has been received. If you are the one buying, a purchase order tells your supplier exactly what you are ordering and at what price.
Packing slips travel inside a parcel and list what is in it, without prices. Pay stubs record what an employee or contractor earned in a pay period and what was deducted. A profit and loss statement sums up a whole period: revenue, costs and what was left over.
What every business document should include
Your business name and contact details, the customer’s details, a unique number, the date, a clear description of each item, quantities, prices and the total. Invoices also need payment terms and how to pay. If you are registered for sales tax, VAT or GST, many countries require your registration number and the tax shown separately, so check the rules where you trade.
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