Your business name
Quote
Q-0001
Quote for
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| Description | Qty | Price | Amount |
|---|
- Subtotal
- $0.00
- Total
- $0.00
How to use the quote generator
- 1Enter your business details and who the quote is for.
- 2Set the quote number and the date the price is valid until. It starts at 30 days.
- 3List each part of the job or order with quantity and price.
- 4Add tax, discount or shipping if needed, and put the scope and terms in the notes.
- 5Click "Save as PDF or print" to send it.
Quote or estimate?
A quote is usually a fixed price for a defined job; an estimate is your best guess, which can change as the work goes on. Say which one you are giving in the notes, and list what is not included so there are no surprises.
Why set a validity date
Material and supplier prices change. A "valid until" date protects you from being held to an old price months later. Thirty days is common; use less for fast-moving prices.
What to include so a quote wins the job
Customers compare quotes side by side, so make yours easy to read. Break the job into clear lines rather than one lump sum, say exactly what is included, and list what is not, such as permits, materials chosen later or extra visits.
Add your payment terms, for example a deposit before work starts and the balance on completion, and how the customer can accept, such as replying by email or signing and returning the PDF.
Pricing a quote
Work out your costs first: materials, your time at your hourly rate, travel and any subcontractors. Then add the margin you need. The profit margin and freelance rate calculators on this site help you check the numbers before you send the quote.
Quote total = (Items − Discount) × (1 + Tax rate) + Shipping
Frequently asked questions
Can I turn a quote into an invoice?
Open the invoice generator and enter the same items. Your quote and invoice drafts are saved separately in this browser, so you can keep both.
Is the quote generator free?
Yes, completely. No sign-up, no limits and no watermark.
Is my quote stored online?
No. It is saved only in this browser. Save a PDF copy of each quote you send.
Is a quote legally binding?
Once a customer accepts it, a fixed-price quote is usually treated as the agreed price for the work described. An estimate is generally a best guess that can change. Rules vary by country, so for large jobs put clear terms in the notes and check with an adviser.
How long should a quote be valid?
Thirty days is common. Use a shorter period if your material costs change quickly, and a longer one for large projects where the customer needs time to decide.