Your business name
Receipt
R-0001
Received from
—
| Description | Qty | Price | Amount |
|---|
- Subtotal
- $0.00
- Total
- $0.00
How to use the receipt maker
- 1Enter your business name and details, and the customer you received payment from.
- 2Check the receipt number and date.
- 3Add what was sold or provided, with quantity and price.
- 4Enter the amount the customer paid. The receipt shows any balance left.
- 5Click "Save as PDF or print" and choose your printer or "Save as PDF".
Receipt or invoice?
An invoice asks for payment; a receipt confirms that payment was made. Send an invoice before you are paid and a receipt after. For a sale paid on the spot, a receipt alone is enough.
What to put on a receipt
Include your business name, the date, a receipt number, what was paid for, the amount paid and how it was paid, for example "Paid by card" in the notes. If you charge sales tax or VAT, show the tax amount and your registration number.
Receipts for part payments and deposits
If a customer pays a deposit or one instalment, enter the full order as the items and the amount actually received in "Amount paid". The receipt then shows the total, what was paid and the balance still owed, so both of you have the same record.
Give every receipt its own number, even for small amounts. A simple running sequence such as R-0001, R-0002 makes it easy to find a payment later and to match it to your bank statement.
Balance = Total − Amount paid
How long to keep receipts
Tax authorities expect businesses to keep records of income for several years. Common periods are around three to seven years depending on the country and the type of record, so check the rule where you file taxes. Saving each receipt as a PDF in a dated folder is the simplest way to keep them.
Example receipt
A bakery records a paid order for a celebration cake with 5% tax.
| Celebration cake, 1 × $64 | $64.00 |
| Tax (5%) | $3.20 |
| Total | $67.20 |
| Paid | $67.20 |
| Balance | $0.00 |
The customer gets proof of payment showing the tax and a zero balance.
Frequently asked questions
Is the receipt maker free?
Yes. No sign-up, no limits and no watermark. Make as many receipts as you need.
Can I print it on a receipt printer?
The layout is designed for standard A4 or US Letter paper. You can print it on any printer your computer can use, or save it as PDF to email.
Are my receipts stored anywhere?
Only in this browser, so you can keep editing. Nothing is uploaded. Save a PDF of each receipt for your records.
What is the difference between a receipt and an invoice?
An invoice asks for payment and usually has a due date. A receipt confirms that payment has been received. Many businesses send an invoice first and a receipt once the invoice is paid.
Can I show sales tax or VAT on a receipt?
Yes. Enter the tax rate and, if you like, change the tax name to VAT, GST or Sales tax. The receipt shows the tax amount on its own line. If you are registered for VAT or GST, add your registration number to your business details.